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Medical Bills • 3 minute read

How Do You Track Multiple Medical Insurance Claims?

How Do You Track Multiple Medical Insurance Claims?
By Kristina James
Published by Ruby

Ruby's online tools and app helps you organize your medical bills and save money.

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Anyone who has had medical treatment knows that it comes with a host of paperwork, especially during the billing process. For patients, tracking medical claims is an important part of paying for care. Believe it or not, these claims can be wrong sometimes.

Like in every industry, insurance claims processors and individuals working in doctors offices make mistakes. Unfortunately, these errors can cause you to overpay for your care. The good news is that if you monitor the progress of your claims and keep an updated file on your medical history, you will have the tools necessary to avoid overpaying. Keep reading for strategies on following insurance claims’ trails.

Organization is key.

It is crucial that you keep detailed records of your doctor’s appointment’s, procedures, and other important health information when tracking medical insurance claims. Organization is necessary in this process because it is easy to become overwhelmed with information.

The following list from NephCure highlights information that can be useful:


  • The details of each appointment, including the date and any lab work, tests, or procedures that took place during that visit


  • The details of each appointment, including the date and any lab work, tests, or procedures that took place during that visit


  • Copies of receipts for co-pays, medications, and other health related costs


  • Invoices from healthcare providers, such as doctor’s offices, hospitals, or labs


  • Insurance claims filed by you, your doctor, or your hospital


  • Explanation of benefits statements from your insurance company for processed claims (these sometimes appear on invoices)


  • Copies of insurance reimbursements received


  • Any and all communication you receive from your insurance company


  • Depending on your coverage it might also be important to keep receipts for all travel, meals, parking and other expenses you incur due to medical treatment


You might also consider utilizing a calendar. In addition to recording the dates of your doctor’s appointments and procedures, you can also use a paper or electronic calendar as a visual tool when managing current claims, bills, and more.

Another tactic for organizing your medical information is creating a spreadsheet. According to, you can create columns for each doctor you visit and include information like the medications they prescribe to you.

Not only do these strategies help you document your medical information, but they also provide you with a comprehensive history in case your insurance company has any questions about your claim. If you want to learn more about health insurance, read What You Need To Know About Medical Bills And Insurance for a quick guide.

Ruby cares.

Organizing important information, especially when there is a large quantity, can seem daunting. Luckily, Ruby offers you a safe place to keep your medical information.

With Ruby, you can log your appointment dates, current medications, and even upload your medical bills and insurance information for safe keeping. Storing your information in one spot simplifies tasks like tracking medical claims. You can also access your Ruby profile on a mobile device, tablet, or computer, so you have everything you need in case of an emergency. Create your free Medical Information Kit today!

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